Post-Decree Co-Parenting

Template 1 — School Enrollment Update

Date: [DATE] To: [SCHOOL NAME] — Principal / Registrar Re: Custody Update for [CHILD'S FULL NAME], Grade [X] Dear [Principal's Name or "School Administration"], I am writing to notify you that [CHILD'S FULL NAME] is now subject to a court-ordered parenting plan following the divorce of [PARENT 1 FULL NAME] and [PARENT 2 FULL NAME]. Please update your records as follows: CUSTODY ARRANGEMENT: [Brief description — e.g., "We share joint physical custody on a week-on/week-off schedule. Both parents share joint legal custody."] AUTHORIZED PICKUP: [PARENT 1 NAME] and [PARENT 2 NAME] are both authorized for pickup on their respective parenting days. [Include any restrictions if applicable — e.g., "Neither parent may authorize additional pickup persons without notifying the school in advance."] EMERGENCY CONTACTS: Parent 1: [NAME] — [PHONE] — [EMAIL] Parent 2: [NAME] — [PHONE] — [EMAIL] INFORMATION SHARING: Both parents are entitled to receive school records, progress reports, and communications. Please ensure both email addresses are on file and that neither parent is listed as the sole contact. A certified copy of our parenting plan is available upon request. Please do not hesitate to contact either of us with questions. Sincerely, [PARENT NAME] [PHONE] | [EMAIL]

Template 2 — Medical / Dental Provider

Date: [DATE] To: [PRACTICE NAME] — [DOCTOR / DENTIST NAME] Re: Custody Update for Patient [CHILD'S FULL NAME], DOB [XX/XX/XXXX] Dear [Provider's Name], I am writing to update your records for my child, [CHILD'S FULL NAME], following our divorce and the entry of a court-ordered parenting plan. CUSTODY ARRANGEMENT: [e.g., "Both parents share joint legal custody, meaning either parent may authorize medical treatment. Physical custody alternates weekly."] MEDICAL DECISION AUTHORITY: [e.g., "Both parents are authorized to consent to routine medical and dental care. For non-emergency procedures, we agree to consult each other before scheduling. In an emergency, the parent present may authorize care."] RECORDS ACCESS: Both parents are entitled to receive medical records, visit summaries, and communications. Please ensure both parents are listed in your system: Parent 1: [NAME] — [PHONE] — [EMAIL] Parent 2: [NAME] — [PHONE] — [EMAIL] INSURANCE: [e.g., "Primary insurance through [PARENT NAME]. Secondary through [PARENT NAME] if applicable."] Please update your intake forms and contact list accordingly. A certified copy of our parenting plan is available upon request. Thank you, [PARENT NAME] [PHONE] | [EMAIL]

Template 3 — Extracurricular Activity (Coach / Instructor)

Date: [DATE] To: [COACH / INSTRUCTOR NAME] — [TEAM / PROGRAM NAME] Re: Two-Household Notice for [CHILD'S FULL NAME] Dear [Coach / Instructor Name], I wanted to make you aware that [CHILD'S FULL NAME] now lives in two households following our divorce. We share custody and both remain active in [his/her/their] activities. CONTACT FOR EACH HOUSEHOLD: Parent 1 — [NAME]: [PHONE] | [EMAIL] Responsible for pickup/dropoff on: [e.g., odd weeks / Mon–Wed] Parent 2 — [NAME]: [PHONE] | [EMAIL] Responsible for pickup/dropoff on: [e.g., even weeks / Thu–Sun] SCHEDULING: Please add both parents to any team communication apps, group texts, or email lists. We both want to stay informed of schedule changes, game times, and important announcements. CONFLICTS: If a scheduling conflict arises that affects one parent's ability to provide transportation, we will coordinate directly and let you know who will handle pickup that day. Thank you for supporting [CHILD'S FIRST NAME] through this transition. Please don't hesitate to reach out to either of us. [PARENT NAME] [PHONE] | [EMAIL]

Template 4 — Childcare Provider

Date: [DATE] To: [CHILDCARE CENTER / PROVIDER NAME] Re: Custody Schedule Update for [CHILD'S FULL NAME], DOB [XX/XX/XXXX] Dear [Provider Name], I am writing to update [CHILD'S FULL NAME]'s records to reflect our new custody arrangement following our divorce. CUSTODY SCHEDULE: [e.g., "Week-on/week-off alternating custody. Parent 1 has custody Monday through Sunday on odd weeks; Parent 2 on even weeks."] [Or: "Parent 1 is the primary custodian. Parent 2 has custody every other weekend, Friday at 6pm through Sunday at 6pm."] AUTHORIZED PICKUP PERSONS: Household 1 — [PARENT 1 NAME] Address: [ADDRESS] Phone: [PHONE] Email: [EMAIL] Additional authorized pickups: [NAME, relationship], [NAME, relationship] Household 2 — [PARENT 2 NAME] Address: [ADDRESS] Phone: [PHONE] Email: [EMAIL] Additional authorized pickups: [NAME, relationship], [NAME, relationship] IMPORTANT: Please do not release [CHILD'S FIRST NAME] to any person not listed above without prior written authorization from the custodial parent for that day. EMERGENCIES: If neither parent can be reached, contact [EMERGENCY CONTACT NAME] at [PHONE]. For medical emergencies, call 911 immediately. Please update your files and do not hesitate to contact me with any questions. [PARENT NAME] [PHONE] | [EMAIL]